Business Manager - LSU Museum of Art

Company: Louisiana State University
Location: Baton Rouge
Posted on: January 8, 2021

Job Description:

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job Posting Title:Business Manager - LSU Museum of ArtPosition Type:Professional / UnclassifiedDepartment:LSUAM AO - Museum of Art (Daniel Everett Stetson (00007086))Work Location:Shaw Center For The ArtsPay Grade:ProfessionalJob Description:This position is responsible for all financial accounting, preparing and monitoring annual budgeting, human resource management, payroll/HRM, procurement, office management and other administrative tasks required for the operation of the Museum.Job ResponsibilitiesAccounting: Oversees all financial activities. Reconciles Museum's revenue and expenses for 5 state 20+ Foundation & the Friends of the LSU Museum of Art. Reconciles the LSU, LSU Foundation, and Museum of Art's ledgers. Generates financial reports, project reports for divisions and Executive Director by the 25th of the following month. Prepares financial reports for the Advisory Board and Friends of the LSU Museum of Art Board in a timely fashion. On a daily basis reviews Workday transactions for accuracy and completeness. Oversees accuracy of all deposits. (40%)Budget: On an annual basis, coordinates and manages the Museum's operating budget process, prepares Administrative budget and advises the Executive Director, division managers regarding any budget accounting issues, including grants. Meet quarterly with department managers to review budget to actual for their department(s). Advises and processes the use of Foundation accounts and the Friends accounts, as part of the budget process including spend authorizations and WorkDay processes. Ongoing duty to analyze budget and comparisons as needed. (20%)Administrative: Serves as executive assistant to the Executive Director and prepares agendas, minutes, handouts for all Board meetings. As liaison maintains the boards timelines and communications. Responsible for travel arrangements for staff, office supplies and serves as technology, equipment, and phone system manager. Serves as museum's ITS field consulting contact. Serves as building coordinator and property inventory manager. Maintains office supplies and copier and supply orders. Maintains Friends corporate files and required internal financial files. (20%)Human Resource Management/Payroll: Processes all personnel forms as required by HRM and maintains all personnel records and files. Reconciles monthly payroll to general ledgers. Works with the Office of Student Aid. Tracks time and payroll costs for Federal Work Study and President's Student Aid employees. Shaw Center liaison: coordinates with the Shaw Center staff as needed. Coordinates mail processing in a timely fashion. (15%)Additional Responsibilities: Responsible for complying with LSU's, the LSU Foundation's and Friends rules for purchasing. Process purchase orders for the Museum. Tracks actual costs against each purchase order. Determines the need for alterations. Has approval authority for all Museum purchase requisitions. Performs analysis and prepares reports as requested. Represents the museum to Business Manager meetings and others as assigned. Reviews, develops, recommends maintains, and implements policy and procedures relating to financial management of the museum. (5%)Minimum QualificationsBachelor's degree in Accounting, Business or related field with 3 years of related accounting, budgeting and/or business operations experience. Specific experience in accounting practices and bookkeeping. Have working experience with Microsoft Office and Quickbooks software. Must know general office procedures.Substitution for Degree ConcentrationBachelor's degree and 9 hours of college accounting plus 3 years of documented accounting, budgetary, finance or related experience. An additional year of documented accounting, budgetary, finance or related experience may be used to substitute college accountingPreferred QualificationsMaster's degree in Accounting, Business or related field with 5 or more years of experience with business transactions in a university setting; LSU Workday experience a plus.Additional Job Description:Special Instructions:Please provide cover letter, resume and three (3) professional references including name, title, phone number and e-mail address.Attach ALL required documents under the "Resume/CV" section of your application.A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hirePosting Date:December 22, 2020Closing Date (Open Until Filled if No Date Specified):Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Essential Position (Y/N):EEO Statement:LSU is committed to diversity and is an equal opportunity / equal access employer.HCM Contact Information:Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu

Keywords: Louisiana State University, Baton Rouge , Business Manager - LSU Museum of Art, Accounting, Auditing , Baton Rouge, Louisiana