Events Manager and Business Partnerships
Company: Louisiana Department of State Civil Service
Location: Baton Rouge
Posted on: September 15, 2023
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Job Description:
Events Manager and Business Partnerships
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Events Manager and Business Partnerships
Salary
$0.00 Annually
Location
Baton Rouge, LA
Job Type
Unclassified
Job Number
BRCC02282023EM-JS
Department
Baton Rouge Community College
Opening Date
02/28/2023
Closing Date
Continuous
Description
Benefits
Supplemental Information
Baton Rouge Community College (BRCC) seeks to fill the position of
Events Manager and Business Partnerships. The Events Manager and
Business Partnerships position is located in the Institutional
Effectiveness Division. This is a full-time position. This position
will be opened until it's filled.
REPORTS TO:
Vice Chancellor of Institutional Effectiveness and Strategic
Initiatives
COMPENSATION:
Anticipated starting salary will be commensurate with education and
work experience. For more information about Baton Rouge Community
College (BRCC), visit http://www.mybrcc.edu/.
APPLICATION INSTRUCTIONS:
Applications for this position should include a cover letter,
resume/CV, transcripts, and names of contact information for three
(3) work-related references. These documents must be attached to
your application to be considered.
Incomplete applications will not be considered
CONTACT INFORMATION:
Lisa Parker, Interim Deputy Chief Human Resources Officer
Office of Human Resources
Baton Rouge Community College
201 Community College Drive
Baton Rouge, LA 70806
RecruitTalent@mybrcc.edu
A criminal background check will be required of all selected
applicants. An offer of employment is contingent upon passing a
pre-employment background check.
This organization participates in the E-Verify program. For more
information on E-Verify, please contact DHS at (888) 464-4218.
BRCC is proud to be an Equal Opportunity Employer. We promote
diversity of thought, culture, and background, which connects the
entire BRCC family. We don't just accept difference - we celebrate
it, we support it, and we thrive on it for the benefit of our
employees, our students, and our institution.
Qualifications
Minimum Qualifications
Required Education:
Required Experience:
Allowed Substitutions:
Master's degree in one of the stated fields substitutes for two (2)
years of the required experience.
Bachelor's in any field accepted with an additional two (2) years
of the required experience.
Associate's degree in one of the stated fields is accepted with an
additional two (2) years of the required experience.
Required Knowledge, Skills, & Abilities
Advanced
Ability to provide support during all phases of event execution
including the ability to travel to in-person events and provide
on-site meeting management
Ability to work evenings and weekends surrounding special event
dates
Ability to conceptualize, plan, and execute events of varying size,
scope, objective, and topic
Ability to work effectively under pressure and meet deadlines with
minimum supervision
Ability to leverage one's existing professional relationships for
effective solicitation of new partners and college event
sponsors
Skills in curating innovative, thought-provoking content for events
that educates, attracts new partners, and engages audience.
Ability to collaborate with others and work independently, as
needed
Ability to adapt to changing projects as needed - highly organized
with strong attention to detail and the flexibility to handle the
unexpected
Excellent written and verbal communication skills that demonstrate
an ability to gain positive public attention
Excellent time management skills and a strong work ethic
Ability to pay extraordinary attention to detail and
follow-through
Passion for advancing educational and economic opportunity,
diversity, equity, inclusion, justice, and social mobility
Passion for excellence and a desire to contribute to the
institution's positive reputation
Proficient
Self-driven ambition and an understanding of how to manage through
influence
Ability to promote a culture of high performance, continual
learning, and commitment to excellence
Knowledge of Microsoft Office Suite and virtual meeting tools such
as Zoom and Microsoft Teams
Knowledge of Dropbox and familiarity with event registration
software, Eventbrite, web-based platforms, and audio-visual
equipment
Skills in relationship-building Active Listening - giving full
attention to what other people are saying, taking time to
understand the points being made, and asking questions as
appropriate.
Preferred Qualifications
Preferred Education:
Preferred Experience:
5+ years of professional work experience in a role with similar
responsibilities
2+ years of Higher Education experience
Experience in contract/invoice negotiations
Experience using event software or a relevant database program
Job Concepts
Under general supervision from the VC of IESI, the Manager leads,
plans, and implements internal and external events and meetings.
The position is responsible for event oversight including
researching and securing event locations, event planning, managing
vendors, communicating with attendees, and on-site logistics.
Additionally, the Manager works to identify and implement key
internal and external events for BRCC to increase community
visibility, business development opportunities, and programmatic
growth.
40% Event Management
Develop and manage the organizational systems and vendor
relationships and practices that support strong events and
partnerships (internal and external)
Provide strategic counsel to program and communications staff on
event best practices, including scope, format, platform, and
audience to maximize reach and resonance
Manage event planning, including overall project management,
developing timelines, reservation processes, and preparing
invoices
Provide project management to ensure that events and partnerships
are advancing on time, on budget, and against success metrics
Oversee and serve as point person for on-site event logistics from
set-up through post-event wrap-up
Monitor event activities to ensure compliance with applicable
regulations and laws, satisfaction of participants, and resolution
of any problems that arise
Ensure accommodations related to meals, access, communication, etc.
are provided to customers, attendees, etc. as requested and/or as
needed (such as dietary restrictions, interpreters, ramps,
etc.)
Design and field a post-event satisfaction survey to ensure
continual feedback and improvement of partner expectations
Keep current on meeting format trends and changes to improve the
quality of BRCC's meetings
Liaise with BRCC's Chief Marketing and Public Relations Officer and
team to promote events and ensure that BRCC reaches its metrics of
success
Provide updates that align with the Marketing department to ensure
the development of event programs, agendas, signage, and other
materials to ensure consistency and adherence to BRCC's style
guide
Meet with members of the Support Services Team on a
weekly/bi-weekly basis to discuss events and ensure collaboration
and efficiencies are met on all levels
Communicate and work with Support Services Team to maintain and
establish relationships with external vendors to accommodate
meeting needs including AV service providers, printers, live
streaming companies, transportation services, etc.
Manage high-level logistics for all BRCC events, including liaising
with the IT department on audiovisual needs before the event,
arranging for catering and outside equipment, and occasionally
finding external venues
Serve as a liaison between BRCC internal program leadership and
event staff to assign event responsibilities and ensure quality
control
Manage and review all reservation request forms, agreements,
logistics documents, and/or banquet/catering event orders to ensure
they reflect meeting and event needs
Manage meeting and event communications to staff/faculty and lead
instructional meetings.
30% Business/Community Partnerships
Assist in the process of partner curation of content, execution,
and evaluation of events, including Chancellor's Convocation,
BRCC's Graduation Ceremony, and Special Cabinet meetings/networking
events that are designed to build community among BRCC graduates,
Faculty, Staff, Community, and other stakeholders and fulfill
BRCC's role as a convener
With support from the Chancellor's Cabinet, research, track, and
recruit new partnerships and increase engagement/value with
existing partners
Assist in the development of a strong pipeline of new business
opportunities through direct or indirect customer contact and
prospecting
Create new collaboration opportunities while guiding longtime BRCC
partners
Steward relationships for further engagement (i.e., attend
activities at the BRCC Campuses)
25% Administrative
Serve as a liaison between the Finance and Events departments to
ensure proper implementation of BRCC's invoice policies and
guidelines and full payment/reconciliation process (invoices,
payment processing, event reservation requests/fees,
deposits/reimbursements, and multi-year contracts, etc.).
Track budget and revenues, reach and resonance of events, offer new
ideas to maximize the impact of BRCC's event and overarching
programming platform
Work to ensure the weekly organizational calendar (One BRCC Events
calendar) is comprehensive and up-to-date
Create monthly and/or ad hoc meeting reports and develop/maintain
event guidelines, policies, and procedures and provide to the Vice
Chancellor for IESI
Manage and update the approved vendor list, including venues,
catering, audio-visual, etc.
Close out events as required and provide proper justification to
finance.
Based on need, supervise one student worker, ensuring their
responsibilities are met - including job evaluation and other
related managerial duties.
5% Other duties as assigned.
Benefits for unclassified employees are determined by the
individual hiring authority.
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
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Keywords: Louisiana Department of State Civil Service, Baton Rouge , Events Manager and Business Partnerships, Executive , Baton Rouge, Louisiana
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