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Executive Assistant OLOL Children Hospital

Company: Franciscan Missionaries of Our Lady Health System
Location: Baton Rouge
Posted on: December 4, 2019

Job Description:

Education - High School Diploma or GED Skills - Layout Design - Senior Leadership The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Job Summary Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, Dictaphone equipment, and transcription equipment Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, dBase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high-quality information for needed records and reports Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary to ensure that meetings operate smoothly and efficiently Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals to ensure timely hospital accreditation and the provision of high-quality health care services Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed Minimum Requirements & Education 3 years' experience in a senior leadership level secretarial/administrative assistant position High school diploma or equivalent Location: Our Lady of the Lake * 10OLL7500 OLOL CH-ADMIN Schedule: Full-time, DAYS, 40

Keywords: Franciscan Missionaries of Our Lady Health System, Baton Rouge , Executive Assistant OLOL Children Hospital, Healthcare , Baton Rouge, Louisiana

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