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Payroll Director

Company: LSU-Baton Rouge
Location: Baton Rouge
Posted on: September 15, 2020

Job Description:

Payroll Director | State of Louisiana Current Job Opportunities page has loaded.

Supplemental Information Apply here: https://lsu.wd1.myworkdayjobs.com/LSU/job/0204-Thomas-D-Boyd-Hall/Payroll-Director_R00047762

This position is responsible for the direction and oversight of LSU, AgCenter, PBRC, LSUA, LSUE and LSUS payrolls and related functions. Payroll processes salary and wage payment for all employees (academic, professional, classified, graduate assistants and students) and accounts for the salary and wage expenditures by budget unit. Payroll administers payroll deductions, taxes, retirement contributions, tax levies, wage garnishments, employee-authorized payroll deductions, etc. Payroll ensures compliance with USCIS regulations, income tax treaties and processes all federal and multi-state tax deposits and payroll tax returns.

25% Responsible for the functions of the Payroll Office. Directly supervises two assistant directors; indirectly supervises 14 full-time employees. Evaluates employee performance, recommends pay increases, interviews and selects new employees, handles employee grievances and disciplinary actions. Works with other Accounting Services Division Directors to solve cross-functional accounting and procedural issues.

25% Serves as the Payroll data steward. Manages all development projects/Workday updates and configuration changes relating to the payroll function of Workday HCM. Leads testing of implementation of new functionality related to payroll; assists IT and other functional lead in cross-functional Workday changes/updates.

20% Directs the scheduling and running of payrolls. Interfaces with ITS, six Offices of HRM for BR paid campuses, the Graduate School, Student Aid & Scholarships and Career Services to ensure requirements of all are being met by the payroll system. Responsible for compliance with all state and federal regulations and requirements as related to taxable income, payroll taxes and other payroll related deductions including child support, tax levies and garnishments. Responsible for review and analysis of changes to the IRC and related system changes to accommodate them.

15% Responsible for federal and multi-state wage and tax deposits and reports to ensure accuracy and timeliness of payables from the payroll system. Responsible for the group insurance interface; responsible for reporting of employee deductions to three retirement systems; five optional retirement plans, the Office of Group Benefits, and LSU First Health Plan. Responsible for administration of tax laws and regulations for international employees.

10% Performs other duties and works on special projects/committees/work groups as assigned by the Associate Vice President.

5% Directs the accounting function for the LSU System Health Plan and Flexible Spending Plan, including monthly financial reports provided to the Plan Administrator and the LSU BOS; directs the preparation of Plan financial statements for the calendar plan year the the University fiscal year.

Minimum Qualifications:

BS in Accounting or related field with 24 hours of accounting course work. 5 years professional accounting experience of which 2 must include substantial supervisory experience.

Preferred Qualifications:

Master's Degree in Accounting, 7-10 years of experience. CPA certification desired; knowledge of individual income tax; experience with ERP maintenance and implementation; proficient in MS Office and pivot tables; proven oral and written communication skills; detail oriented; proven decision making skills. Business Analyst skills highly desired.

Special or Physical Qualifications:

This position requires the physical ability and eye-hand coordination necessary to use a computer terminal, calculator, laptop, tablet, copier, telephone, and other office equipment. This position requires the ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when using a calculator or entering data into the computer system. This position requires the ability to communicate clearly and effectively through the use of phone, email, and direct contact with individuals (including conducting training sessions and presentations). Scheduled or non-scheduled overtime may be required to meet the needs of the division. Occasional travel may be required. This position would not be eligible for remote work. Leave may not be permitted during critical times.

Special Instructions:

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.

Please provide three professional references including name, title, phone number and e-mail address. Attach ALL required documents under the "Resume/CV" section of your application. Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

LSU is committed to diversity and is an equal opportunity / equal access employer.

Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu

Qualifications MINIMUM QUALIFICATIONS: A baccalaureate degree with twenty-four semester hours in accounting plus five years of professional level experience in accounting or financial auditing. Two years of this experience must have been at the supervisory level or above. SUBSTITUTIONS FOR DEGREE ONLY: Six years of full-time work experience in any field may be substituted for the required baccalaureate degree. Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows: A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree. 30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree. 60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree. 90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree. 120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree. College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree. SUBSTITUTIONS: A certified public accountant (CPA) certificate will substitute for the baccalaureate degree with twenty-four semester hours in accounting plus one year of the required general experience. A master's degree in accounting, business administration, finance, management, economics, quantitative methods or public administration will substitute for one year of the required general experience. NOTE: Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. Job Concepts Function of Work:

To plan, direct, coordinate, and administer a statewide-automated uniform compensation management system and administer and develop statewide rules governing benefit withholdings and related matters.

Level of Work:

Administrator.

Supervision Received:

Executive direction from Deputy Undersecretary within the Division of Administration.

Supervision Exercised:

Line over the State Uniform Payroll Assistant Director and indirect responsibility over certain payroll functions for all other systems.

Location of Work:

Division of Administration, Office of State Uniform Payroll (OSUP).

Job Distinctions:

Differs from State Uniform Payroll Assistant Director by overall responsibility for directing the Office of State Uniform Payroll.

Examples of Work Plans, develops and administers all wage, benefit, tax, garnishment, accounting, training and service-oriented programs associated with Office operations.

Oversees the review of applications from all vendors for all state agencies in regard to benefit plan deductions. Oversees the approval and renewal of deduction authorizations for vendors through the Payroll Benefits Committee. Monitors vendor compliance to the Deduction Rule and modifies the Rule in accordance with executive management policy or statutory requirements.

Administers the statewide Garnishment Program activities.

Reviews request from the Human Resource (HR) Integrated Statewide Information System (ISIS) User's Group, agencies and control entities within the Division of Administration (DOA) for enhancements to the Human Resource (HR) Integrated Statewide Information System (ISIS) and directs staff analysis of impact. Presents Office concerns as related to new compensation policies or changes for review and possible action through Office of Statewide Information Systems (OSIS).

Directs staff in monitoring the Human Resource (HR) Integrated Statewide Information System (ISIS) to assure agencies are in compliance with laws, regulations and office policies utilizing post audit reports.

Attends meetings as voting member of the Human Resource (HR) Integrated Statewide Information System (ISIS) User's Group and Division of Administration (DOA) Integrated Statewide Information System (ISIS) Management Team which may determine the direction that the state will take in regard to improving, updating or changing statewide integrated systems.

Prepares office operation and strategic plans. Reports on a quarterly basis the status of the operation plan as related to performance indicators to the Division of Administration. Prepares annual fiscal year budget for Office and monitors cost to assure budget category expenditures are not exceeded.

Provides guidance and instructions to State Uniform Payroll Coordinator in regard to reviewing proposed changes, researching impact and gathering data to be presented to Division of Administration (DOA) Integrated Statewide Information System (ISIS) Management Team or the Human Resource (HR) Integrated Statewide Information System (ISIS) User's Group.

Directs the Division of Administration Mandatory Direct Deposit Program. Reviews and approves/disapproves all waiver requests. Responds to questions as related to the Direct Deposit Program and initiates programs to increase participation in direct deposit.

Completes contracts and solicitation for proposals in such areas as Bond Program and Legal Administrator for Garnishment Program. Evaluates proposals and makes recommendation to executive management. Assures agreements of contracts are met by vendor and costing is properly allocated.

Confers and corresponds with state and department heads/administrators, legislators, consultants, bank executives, insurance company officials, legislative auditor and directors within the Division of Administration to answer questions, provide information, and resolve highly complex compensation, tax and benefits problems.

Interprets federal and state legislation to evaluate reporting and compensation impact; develops and recommends policies and procedures for statutory compliance to administrators or other departments.

Testifies before legislative committees on statewide compensation and benefit matters.

Agency State of Louisiana

Address For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Keywords: LSU-Baton Rouge, Baton Rouge , Payroll Director, Other , Baton Rouge, Louisiana

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