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Administrative Assistant - FRANU

Company: Our Lady of the Lake Regional Medical Center
Location: Baton Rouge
Posted on: June 10, 2021

Job Description:

FRANU Administrative Assistant

Provides a wide variety of administrative and staff support services to a department. The Administrative Assistant works at the direction of the reporting supervisor to complete projects and generally coordinate the daily functions of the department as they relate to the reporting supervisor. Transcribes memorandums, policies, meeting minutes, manuals, letters, forms, procedures, contracts and other general typing as directed, initiating other documents and correspondence as appropriate. Proofs materials for errors and ensures layout is in keeping with approved College style. Inputs and retrieves data utilizing knowledge of various computer software packages. Inventories and orders all office and lab supplies.

Submits approved payroll in a timely manner. Maintains records of faculty office hours and approved leave, FMLA (family Medical Leave Act), and faculty travel requests. Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. Attends meetings, records meeting minutes and coordinates meeting and agenda materials, when appropriate. Maintains appointment and events calendar for supervisor, when appropriate. Maintains accurate and efficient filing systems and ensures that file systems are neat and well-organized. Files documents, compiles new files and transcribes data while ensuring the integrity and confidentiality of all file system information. Answers telephones, routes callers, takes messages and provides routine information to callers. Provides back-up telephone coverage for other support staff, routing calls appropriately or taking clear messages. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and College when appropriate.

Coordinates secretarial and reception coverage of buildings in the School. May coordinate and participate in Program, School and College events as needed.



High School Diploma or GED


4 years Secretarial/ Administrative experience

Administrative Skills

College/dealing with students

Maintain filing systems


Microsoft Word, Excel, Access and Outlook

Type 50 wpm



Keywords: Our Lady of the Lake Regional Medical Center, Baton Rouge , Administrative Assistant - FRANU, Other , Baton Rouge, Louisiana

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