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Executive Assistant

Location: Baton Rouge
Posted on: January 15, 2022

Job Description:

Guaranty Corporation is a growing, privately-owned company operating in a variety of segments including radio, digital media, hospitality, senior living, and other investment areas. We are seeking an experienced full-time Executive Assistant who will provide direct, confidential support and project assistance to the company's CEO. The ability to communicate well in a fast-paced, team-oriented environment will be essential to success in this position.
Report to the company's CEO and effectively communicate to C-Suite Executives and management
Coordinates and manages onsite and offsite meetings/events, serves as main point of contact for all aspects of meetings/events and provides support preparing for and during meetings/events
Prepares meeting agendas and drafts presentations
Attends meetings and serves as note taker; circulates notes, as requested.
Assists in creating presentations, reviewing presentations, and consolidating documents into uniform look and feel for one cohesive body of work
Prioritizes urgent requests, approvals, and sensitive items for Executive's attention
Perform office administrative duties including maintaining office files, typing correspondence, operating office equipment, etc.
Perform specialized or confidential administrative duties, including researching data and preparing reports as needed
Drafts internal and external correspondence on behalf of Executive, ensuring accuracy in grammar and content. Serves important role to proof bodies of work at the request of the Executive
Manages complex calendar, including vetting, prioritizing and independently scheduling meetings, conference calls and appointments
Ensures Executive is properly prepared for all meetings while also balancing calendar to ensure proper breaks for in office work time, meals, etc.
Diplomatically handles schedule conflicts and changes, prioritizing most important meetings and working to ensure the needs of others are met, including by suggesting alternatives to a face-to-face meeting with the Executive
Coordinates travel for the Executive; recommends itineraries that support efficient, safe, and convenient travel
Verifies arrival and departure times, prepares any needed documentation for travel, makes reservations and arrangements for mode(s) of travel, accommodations, and other needs
Prepares trip briefing to include comprehensive itinerary
Uses excellent written and oral communication skills while interacting with employees in all areas of the company, as well as external vendors and partners

Required Qualifications
High School Diploma or equivalency
7 years' experience in a professional administrative role supporting an executive level leader
Efficient in the use of Microsoft Office Suite, especially in building and manipulating spreadsheets and databases
Excellent interpersonal skills in fostering and maintaining relationships in a project team environment
Excellent communication skills, especially in written correspondence and technical writing
Must have strong time management and organizational skills in order to cope effectively with deadlines and multiple demands
Must be detail-oriented, results-driven, and excellent at multi-tasking
Proficiency using standard office equipment such as computer, fax, photocopier, scanner, etc.
What you'll get
--- Full benefits including health insurance
--- Additional benefits including long-term and short-term disability, life insurance, and vision/dental
--- Competitive 401K retirement matching
--- Paid time off and holidays
--- Work/life balance
--- Opportunity to work for one of BR's Best Places to Work 2021

Keywords: GUARANTY CORPORATION, Baton Rouge , Executive Assistant, Other , Baton Rouge, Louisiana

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