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Executive Assistant

Company: Beacon Hospital Management
Location: Baton Rouge
Posted on: January 16, 2022

Job Description:

Beacon Behavioral Hospital is one of the largest and most established behavioral health programs in Louisiana. For over 20 years, Beacon employs caring staff at locations across southeast Louisiana: Baton Rouge, Metairie, Alexandria, Slidell, Hammond, Houma, Bogalusa, Bunkie, Opelousas, and Lutcher. We currently provide inpatient programs and intensive outpatient programs (IOP) that provide therapy to those struggling with emotional disorders, substance abuse, and mental disorders.SUMMARY:Assists the company CEO and/or Senior Leadership with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.SKILLS AND QUALIFICATIONS:

  • Bachelor's degree required
  • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally.
  • Ability to be flexible in work hours as dictated by the needs of business for projects and meetings.
  • Excellent communication, organization, and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.SPECIFIC RESPONSIBILITIES AND DUTIES:
    • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
    • Act as the liaison of Executive and Senior Leadership Team with relevant parties such as employees, Board members, and the public.
    • Organize complex calendars and schedules; resolving any scheduling issues
    • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
    • Arrange travel and accommodations for executives. Prepare expense reports.
    • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
    • Draft and prepare correspondence for internal announcements, board meetings, and organizations.
    • Assist in project management related to expanding the business with ability to prioritize tasks and meet deadlines.
    • Assist in preparing and managing presentations and decks.
    • Assist to analyze and summarize complex numerical data.
    • Be responsive to emails/texts/phone calls, with contact outside normal business hours
    • Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
    • Use discretion, confidentiality, and good judgment to handle C-Level matters.
    • Complete adhoc projects as assigned.The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.PREFERRED ATTRIBUTES:
      • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
      • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
      • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
      • Demonstrate ability and temperament to work with sensitive information.
      • Team player - have team-oriented experience and approach.
      • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
      • Ability to think outside of the box with a sense of urgency.WORKING CONDITIONSPosition is primarily performed in an office environment frequently sitting for long periods of time. May frequently involve squatting, bending, kneeling, reaching, and twisting. Occasionally lift, push, or pull up to 25 pounds. Hands used frequently for grasping, typing, and repetitive actions. Feet are seldom used for repetitive movements.CONTINUING EDUCATION REQUIREMENTSPersonnel are expected to participate in appropriate continuing education as may be requested and/or required by their immediate Member of Management. In addition, personnel are expected to accept personal responsibility for other educational activities to enhance job related skills and abilities.

Keywords: Beacon Hospital Management, Baton Rouge , Executive Assistant, Other , Baton Rouge, Louisiana

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